Office Manager

Office Manager

Date Posted: September 15, 2021

Industry: Office/Administration

County: Pike

Job Type: Permanent

Work Hours: 1st shift – day

Pay Rate: $45,000 - 60,000 year

Perks: Starts Immediately

Job Responsibilities:
– Responsible for maintaining workflow, records management, general business administration, accounting functions, financial reporting, and internal controls

– Supervise All Office Activities:
* Planning, organizing, and monitoring all office operations and procedures to achieve defined objectives
* Maintain cross-training of office staff.
* Assign projects as needed
* Provide support for Plant Manager as needed
* Must be a reliable resource for all admin team members

– Maintain Financial Data:
* Including AP, AR, Inventory, Sales, Production, Freight, and other accruals
* Maintain records of all capital expenditures
* Process month-end physical inventories as designated by Plant Manager
* Prepare JE’s for month-end reconciling items
* Coordinate month-end / year-end closing on a timely basis
* Financial reporting for your plant
* Monitor standards and report on variances for various labor groups, mobile equipment and energy.
* Process expense reports.
* Reconcile credit card statement.
* Must be able to trace inventory movement and analyze for accuracy.
* Responsible for coordinating quarterly physical inventory procedures
* Monitor petty cash expenses and monthly reconciliation
* Assist in preparation of the annual budget for your plant’s indirect manufacturing costs and
mobile equipment leases and expenditures
* Coordinate periodic audits and compile data as needed

– Maintain Administrative and Operational Data:
* Monitor ADP timekeeping for office personnel
* Maintain inventory of office supplies and printed materials
* Maintain calendar on SharePoint
* Monitor time for temporary workers and report monthly
* Maintain records for company vehicles and mobile equipment.
* Maintain contractor files including Certificate of Liability Insurance.
* Compile all office correspondence.
* Oversee preparation of events held at a location
* Monitor records retention schedule
* Participates and contributes to the company safety program
* Performs other related duties as assigned

Education Requirements:
* Associate’s degree (A.A.) or equivalent from two-year college or technical school or Bachelors in Accounting in lieu of experience

Job Requirements:
* Five years of work experience in accounting functions, reconciling general ledger, and preparation of the budget
* Five years of experience managing an accounting-related field

Skills and Abilities:
* Knowledge of FOB points, state sales tax laws and rates, EDI
* Microsoft Suite
* Communication
* Problem-solving
* Critical Thinking
* Customer-Centric

 

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